Dowds 2035 Forum & Exhibition
Event Attendance Terms
These terms apply to attendance at the Dowds 2035 Forum & Exhibition on Thursday 8 October 2026 at the Culloden Estate & Spa.
1. Your invitation
Attendance is by invitation only.
Invitations are personal to the named recipient and may not be transferred or substituted to another person without prior approval from Dowds.
Unless expressly stated otherwise, invitations do not include a partner, guest or plus-one.
If you are no longer able to attend, please let the event team know as soon as possible rather than passing your invitation to someone else.
2. Confirming attendance
Please confirm whether you are able to attend through the registration link provided with your invitation.
Information requested during registration is used to make the appropriate event, travel, accommodation and hospitality arrangements for your attendance.
If any of the information you provide subsequently changes, please notify the event team as soon as possible.
3. Travel arrangements
Where travel is expressly included as part of your invitation, Dowds will arrange and cover the agreed travel arrangements associated with the event.
Travel must be booked through the process specified by Dowds. Where flight options are provided, guests should select from the available options during registration.
Travel arrangements are personal to the named attendee and cannot be transferred to another person without prior agreement.
Guests are responsible for ensuring that the personal details supplied for travel bookings are accurate and match any identification required by the relevant carrier.
Any requested upgrade, extension, alternative route or other personal variation to the travel arrangements offered by Dowds will be subject to availability and prior approval. Any additional cost arising from a personal request may be payable by the guest.
Dowds employees should continue to follow the internal Dowds travel process communicated for the event.
4. Accommodation
Where overnight accommodation is included or offered as part of the invitation, Dowds will arrange and cover the agreed accommodation for Thursday 8 October 2026.
Accommodation will be provided on the basis communicated with your booking confirmation.
Any additional nights, room upgrades or other personal additions requested by the guest will be subject to availability and will normally be at the guest’s own expense unless agreed otherwise in advance.
Guests will be responsible for any personal charges incurred directly with the hotel.
5. Changes to travel or accommodation
Once travel and accommodation have been confirmed, guests should notify the event team as soon as possible if their plans change.
Changes are subject to airline, hotel and other supplier availability and terms.
Where an amendment is requested for personal reasons after a booking has been confirmed, any additional costs arising from that change may be payable by the guest.
Please do not make alternative travel or accommodation arrangements independently where Dowds has already made a booking on your behalf without first contacting the event team.
6. Cancellation and non-attendance
Travel and accommodation bookings will be made based on a guest’s confirmed attendance.
We understand that plans can change. If you are no longer able to attend, please notify us as early as possible so that we can amend or cancel arrangements where possible.
Where a late cancellation, guest-requested change or non-attendance results in third-party travel or accommodation costs that cannot be recovered from the relevant supplier, Dowds reserves the right to recover the reasonable costs actually incurred from the guest.
This will not be applied automatically. Exceptional circumstances will be considered on a case-by-case basis.
7. Personal expenditure
Dowds will cover only those arrangements specifically included within the invitation or subsequently confirmed by the event team.
Guests are responsible for any personal expenditure incurred during their visit, including, where applicable:
- room service or minibar charges;
- spa treatments or leisure services carrying an additional charge;
- additional meals or refreshments not included within the event;
- room upgrades or additional nights;
- alternative or upgraded travel requested for personal reasons; and
- any other personal hotel or travel expenses.
These should be settled directly with the relevant supplier.
8. Event programme and arrangements
Dowds may make reasonable changes to the event programme, speakers, timings, room arrangements or other elements of the event where circumstances require.
We will communicate any material change that directly affects an attendee’s arrangements as soon as reasonably practicable.
If a change affects travel or accommodation arranged by Dowds, the event team will coordinate the appropriate amendments with the relevant suppliers.
9. Photography and filming
Photography and filming will take place during the event and may be used by Dowds for internal and external communications relating to the event and the business.
If you have any concerns about appearing in photography or filming, please contact the event team in advance or speak to a member of the team on the day.
10. Dietary and accessibility requirements
Please provide any dietary, allergy, accessibility or other support requirements requested during registration so that appropriate arrangements can be made.
If your requirements change after registering, please notify the event team as soon as possible.
11. Personal information
Information submitted through the registration process will be used to administer your attendance and, where relevant, to arrange travel, accommodation and hospitality.
Relevant information may be shared with event delivery partners where necessary to provide these services.
Further information about how your personal data is processed is available in the Event Privacy Notice linked from the registration site.
12. Questions or changes to your booking
For questions relating to your registration, attendance, accommodation or event arrangements, please contact:
Morrow Communications
dowds@morrowcommunications.com
Travel-specific contact details will be provided with your booking confirmation where applicable.
By confirming your attendance, you acknowledge that you have read and understood these Event Attendance Terms.